Select Page

What is Microsoft Purview?

What is Microsoft Purview?

The short answer: Microsoft Purview is a comprehensive suite of products designed to address the challenges of data security, compliance, data governance, and risk management.

In today’s digital age, data is not just a valuable asset but also a critical responsibility for organizations across various industries. With the exponential growth of data volumes and increasing regulatory scrutiny, managing, protecting, and governing data effectively has become paramount.

Understanding Microsoft Purview

At its core, Microsoft Purview is more than just a collection of tools; it’s a holistic approach to managing data across the entire organization’s ecosystem. It encompasses a range of functionalities including Information Protection, Data Loss Prevention (DLP), eDiscovery, Insider Risk Management, Communications Compliance, and more. Let’s delve deeper into some key components:

Audit Premium

In the realm of data governance and compliance, transparency and accountability are paramount. Microsoft Purview offers robust audit capabilities that enable organizations to track and monitor access to sensitive data, configuration changes, and user activities across their digital ecosystem. By maintaining detailed audit logs and providing comprehensive reporting functionalities, organizations can ensure compliance with regulatory requirements, investigate security incidents, and demonstrate adherence to industry best practices. Whether it’s monitoring data access permissions, tracking data modifications, or auditing system configurations, Microsoft Purview’s audit capabilities provide organizations with the visibility and insights needed to maintain trust and integrity in their data governance processes.

Audit Premium adds more than 300 additional audited elements and activities in the Microsoft 365 API: Audit log activities | Microsoft Learn

Information Protection

Microsoft Purview empowers organizations to classify, label, and protect sensitive data across various platforms and devices. By leveraging advanced machine learning algorithms and customizable policies, it ensures that sensitive information is identified and secured wherever it resides – whether on-premises or in the cloud.

Diving deeper into Data Classification, organizations can categorize and tag their data based on its sensitivity, relevance, and regulatory requirements, enabling better visibility and control over their data assets. Microsoft Purview automates this process with Auto-Labeling, leveraging machine learning algorithms to classify data automatically based on content, context, and user-defined policies. By analyzing data attributes such as content patterns, metadata, and user interactions, Purview can accurately identify sensitive information and apply appropriate labels to enforce security policies consistently. This approach not only simplifies the data protection process but also ensures that sensitive data is adequately safeguarded, whether it’s stored in cloud environments, shared with external partners, or accessed on mobile devices. With Information Protection, Data Classification, and Auto-Labeling capabilities, organizations can strengthen their data security posture, comply with regulatory requirements, and mitigate the risk of data breaches or compliance violations effectively.

Data Loss Prevention (DLP)

Preventing data breaches and leaks is a top priority for organizations. With Microsoft Purview’s DLP capabilities, businesses can proactively identify, monitor, and protect sensitive data from unauthorized access, sharing, or exfiltration. By defining granular policies and automated remediation actions, organizations can mitigate risks and ensure compliance with regulatory requirements.

Insider Risk Management

Insider threats, whether unintentional or malicious, pose a significant risk to organizations’ data security and integrity. Microsoft Purview’s Insider Risk Management (IRM) capabilities provide organizations with the tools and insights needed to identify, monitor, and mitigate insider risks effectively. Leveraging advanced analytics and machine learning algorithms, IRM enables organizations to detect anomalous user behaviors, such as unauthorized data access, abnormal file-sharing activities, or suspicious communication patterns (in concert with Communications Compliance.) By analyzing a wide range of signals, including user activities, access logs, and contextual information, IRM can identify potential insider threats early in their lifecycle, allowing organizations to take proactive measures to prevent data breaches or security incidents. Additionally, IRM provides customizable risk policies and automated remediation workflows, empowering organizations to define appropriate risk thresholds, trigger alerts, and enforce security controls to mitigate insider risks promptly.

With Insider Risk Management capabilities, organizations can strengthen their security posture, protect sensitive data assets, and foster a culture of trust and accountability among employees, contractors, and partners. By addressing insider threats proactively, organizations can minimize the potential impact of insider-related incidents and safeguard their reputation and brand integrity.

Communications Compliance

In today’s digital workplace, ensuring compliance with communication regulations and standards is crucial. Communications Compliance enables organizations to monitor and enforce compliance across various communication channels, including email, instant messaging, and collaboration platforms, thereby mitigating legal and reputational risks.

Adaptive Protection

Adaptive Protection is a proactive approach to security that leverages artificial intelligence and machine learning to continuously assess risks and adapt security controls in real time. By analyzing user behavior, device configurations, and network activities, Adaptive Protection can identify emerging threats and automatically adjust security policies to mitigate risks effectively. This proactive stance enables organizations to stay ahead of evolving threats, reduce their attack surface, and enhance their overall security posture, ensuring that critical data remains protected against both known and unknown threats.

eDiscovery Premium

In the event of legal proceedings or investigations, efficient eDiscovery capabilities are essential for organizations to identify and retrieve relevant information promptly. eDiscovery Premium streamlines the eDiscovery process by providing advanced search functionalities, legal hold management, and defensible export capabilities, enabling organizations to respond to legal requests with speed and accuracy.

Compliance Manager

Navigating the landscape of regulatory compliance can be a daunting task for organizations, especially in highly regulated industries. Compliance Manager offers a centralized platform to streamline compliance management, assess regulatory requirements, and track adherence to industry standards and frameworks. By providing predefined compliance templates, automated risk assessments, and actionable insights, Compliance Manager empowers organizations to identify gaps in their compliance posture, prioritize remediation efforts, and mitigate compliance risks effectively.

Data Lifecycle Management

Managing data throughout its lifecycle is essential for organizations to optimize storage resources, ensure data quality, and comply with regulatory requirements. Microsoft Purview’s Data Lifecycle Management capabilities enable organizations to define policies and automate processes for data retention, archiving, and deletion. By aligning data lifecycle management policies with business objectives and regulatory mandates, organizations can minimize storage costs, reduce data redundancy, and mitigate compliance risks associated with data retention and disposal.

Unified Data Governance

Achieving a unified approach to data governance is essential for organizations to break down data silos, streamline processes, and ensure consistency and compliance across the enterprise. Microsoft Purview’s Unified Data Governance capabilities provide a comprehensive framework for organizations to manage and govern their data assets holistically. By integrating data governance policies, processes, and tools across disparate data sources and systems, organizations can establish a single source of truth, enforce consistent data standards, and enable cross-functional collaboration.

Why Organizations Need Microsoft Purview

Comprehensive Data Governance

With the ever-increasing complexity and volume of data, organizations need a centralized platform to manage, govern, and protect their data effectively. Microsoft Purview provides a unified approach to data governance, enabling organizations to gain visibility into their data landscape, enforce policies consistently, and ensure compliance with regulatory requirements.

Enhanced Security and Risk Management

Data breaches and security incidents can have severe consequences for organizations, ranging from financial losses to reputational damage. By leveraging Microsoft Purview’s advanced security features and risk management capabilities, organizations can proactively identify and mitigate threats, safeguard sensitive data, and maintain trust with customers and stakeholders.

Simplified Compliance

Compliance with industry regulations and data protection laws is non-negotiable for organizations operating in today’s regulatory environment. Microsoft Purview simplifies compliance management by providing predefined templates, automated workflows, and real-time monitoring capabilities, enabling organizations to stay ahead of regulatory changes and avoid costly penalties.

In conclusion, Microsoft Purview represents a paradigm shift in how organizations manage and govern their data assets. By combining advanced technology with comprehensive functionalities, it empowers organizations to unlock the full potential of their data while mitigating risks and ensuring compliance. As organizations continue to navigate the complex landscape of data governance and security, Microsoft Purview emerges as the solution in their journey toward digital transformation and resilience.

About The Author

Eric Rupp

I am a Data Security Technical Specialist with a concentration on Microsoft Purview, M365 Copilot, and AI. All writing and opinions are my own and do not represent any organization outside of Cloudtoso LLC.

Share This